Temporary Secretary Jobs In Abu Dhabi | Black Pearl Consult

Black Pearl Consult

Temporary Secretary Jobs In Abu Dhabi | Black Pearl Consult

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About the job

Our client, a well-known event management company, is urgently looking for an experienced Temporary Secretary (One-Month Assignment) with her own visa to be based in Abu Dhabi. As a Temporary Secretary, you will play a vital role in supporting the organization during a one-month assignment. You will provide administrative assistance and ensure the smooth operation of daily tasks without access to private company data. This is a temporary opportunity to contribute to the growth of the arts and culture sector.

Responsibilities:

  • Perform a wide range of administrative duties, including managing calendars, scheduling appointments, and organizing meetings.
  • Prepare and maintain official documents, reports, and presentations, ensuring accuracy and confidentiality.
  • Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and respond in a professional and timely manner.
  • Coordinate travel arrangements, including booking flights, accommodation, and transportation for team members when necessary.
  • Maintain and update contact databases and distribute relevant information to internal and external stakeholders.
  • Assist in organizing events, workshops, and conferences by coordinating logistics, liaising with vendors, and managing invitations and registrations.
  • Prepare meeting agendas and take accurate minutes during meetings, distributing them to participants in a timely manner.
  • Conduct research and compile data to support decision-making processes.
  • Collaborate with other departments and team members to facilitate efficient cross-functional communication and workflow
  • Provide administrative support to other team members as needed.

Requirements

  • Bachelors degree in a relevant field or equivalent experience.
  • Proven experience as a secretary or administrative assistant, preferably in a fast-paced environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills in English and Arabic. Additional language proficiency is a plus.
  • Proficiency in using office software, including word processing, spreadsheets, and presentation tools.
  • Attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of work.
  • Ability to work independently, handle multiple assignments simultaneously, and meet deadlines.
  • Exceptional interpersonal skills, with the ability to build relationships with internal and external stakeholders.
  • Flexibility and adaptability to changing priorities and work demands.

To apply for this job please visit www.linkedin.com.

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